Your Profile

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The first page of Your Profile is a summary page.  This page displays links to the four main sections in your Profile:  Your Details, Public Profile, Preferences and Communities.  If you click on a link you will be taken to that section.  On the section you can see your current details as well as make any changes to your Profile. 

You can also change your eHive password from the Change Password link on the Summary page.

Contents

Editing Your Profile

Once you have signed up for eHive you can manage your account and Profile details by clicking on the Edit My Profile link.  When you sign in to eHive, you will find the Edit My Profile link in the Toolbox on your eHive homepage or on your Public Profile page.

Your Details

Your Details allows you to view and edit your personal information, including contact email address, security question and security answer.  

Editing Your Details

If you want to make changes to this information, click on Your Details to view and edit the information relating to your account.  Make the changes and then click on the Save button at the bottom of the page.  Changes can be made in all fields, except for the eHive ID field. The fields in Your Details are mandatory so you will not be able to save changes if a field is blank.

Fields in Your Details

Account Number

Your account number is the internal number that has been assigned to your account.  It is displayed for your reference on the Your Details page, but it cannot be changed.  Please include your account number in any correspondence with Vernon Systems.

eHive ID

Your eHive ID is the indentifer that will be displayed on your homepage when you sign in.  It is displayed for your reference on the Your Details page, but it cannot be changed.

Name

Enter your given name(s) and family name.

For example, William Smith.

The details that you provided during Sign Up will appear in this field unless you change the Name.

Preferred Display Name

Enter your name as you want it to appear alongside comments that you make on public records on eHive.

For example, WSmith.

The details that you provided during Sign Up will appear in this field unless you change the Preferred Display Name.

Email Address

Enter your valid email address.  This address will be used to authenticate your account and for us to comunicate with you.

The details that you provided during Sign Up will appear in this field unless you change the Email Address.

Security Question

Select a Security Question from the list of questions in the dropdown menu.    

The question that you selected during Sign Up will appear in this field unless you select a different question.

Security Answer

Type the answer to the Security Question. You will be prompted to provide the answer if you forget your password and ask for it to be sent to you in an email.

The answer that you provided during Sign Up will appear in this field unless you change the answer.

Public Profile

The Public Profile is the public homepage for your account. You can edit or add the information that appears on your Public Profile from this page.  Your Public Profile displays the information that you want the public to see about your collection or organisation.

Public Profile Name and Short Name are the only fields that are required.  All the remaining fields are optional.

Editing your Public Profile

To edit the information displayed in your Public Profile click on the Public Profile link in your Profile.  If you want to make changes to this information, just click in the field and delete the current entry.  Make the changes you want and then click the Save button at the bottom of the page.

Fields in your Public Profile

Public Profile Name

This is the name that will appear on your Public Profile page.  It should be the full name of your organisation or the name you want the public to associate with your collection.

For example, Natural History Museum of New Zealand or William Smith Ceramic Collection.

Short Name

This is the name that will appear in certain result views.  It should be a shortened version of the Public Profile Name.  You may use a maximum of 20 characters for the Short Name.

For example, W Smith Collection.

Address

Phone Number

Fax

Email

Website

Hours

Admission Charges

These fields are not mandatory.  You should not fill in private information that you do not want to share on eHive.

Enter the information you want to appear on your Public Profile in the appropriate field.

Facilities

This is not a mandatory field.  Tick the boxes next to the facilities that apply to your organisation or collection.  A list of the facilities that you select will appear on your Public Profile page.

Staff Details

This is not a mandatory field.  You should not fill in details that compromise the privacy of staff members.  You may wish to include information about key contact details for particular departments or positions within your organisation or collection.

About My Collection

This is not a mandatory field.  You can enter a description of your collection and/or organisation.  This may include background and historic information or details about the scope of your collection.  This description will appear on your Public Profile page.

Upload Image

This is not a mandatory field.  If you want to upload an image to represent your account, please ensure it is no less than 1000 pixels along the longest side.  Use the Browse button to select the image (JPG) you want to appear on your Public Profile.  Once you have selected the image, click Upload Image.  

Preferences and Data Access

Your Preferences is the section where you can set preferences for Published Content, Tagging, Comments and Storage.  When you sign up for eHive, your preferences will default to the standard settings.

Allow Public Access Setting

The Allow Public Access check box allows you to set the default for the Publishing Options window that appears when you save a new record. When you save a new record, you will always be presented with the Publishing Options window.

  • If you check the Allow Public Access box, the Publish to eHive option will automatically be ticked in the Publishing Options window.
  • If you do not check the Allow Public Access box, the Publish to eHive option will not automatically be ticked in the Publishing Options window.

When saving a record, you can accept the default publishing option or change how a particular record will be published. Remember, you do not have to display any of your records on the public eHive website, you can us eHive for private cataloguing if you wish.

For more information on overriding publishing defaults and saving records, please see the Creating, viewing and editing help topic.

Changing Your Public Access Setting

You can change your settings at any time.  Follow the Edit My Profile link from your Home Page, and select My Preferences.  Allow Public Access is a check box you can select and de-select.

Tagging

Tags are keywords that users can add to specific records.  Tags make it easier to search and explore the content on eHive.  For example, users can click on a particular tag and see all the records that have been marked with that tag.  Tags are created by users and are not verified for their accuracy.

On the Preferences page of your Profile, you have three options for how you will allow users to tag your records:

  • Allow tagging by any public user - anyone who visits eHive can tag your records
  • Allow tagging by users with eHive accounts - only Account Holders currently signed in to eHive can tag your records
  • Allow tagging by users of this account - only you or users of your account can tag your records while you are signed in to eHive

For more information on posting content on eHive, please see the Publishing content help topic.

Changing Your Tagging Setting

You can change your settings at any time.  This will not change tags that have been added already, but will control how tags are added from that point on.  Simply select the setting you want from the Preferences page in your Profile and click Save.

Removing a Tag

To remove a tag from your record simply click on the [X] next to the tag you want to remove.

Comments

Comments are remarks made by users for a particular record.  Comments can be found at the bottom of the Detail View for an object where they are displayed chronologically.  You can also post comments on the eHive News articles. 

Comments are not verified for their content.

On the Preferences page of your Profile, you have three options for how you will allow users to comment on your records:

  • Allow any public user to add comments - anyone who visits eHive can comment on your records
  • Allow users with eHive accounts to comment - only Account Holders currently signed in to eHive can comment on your records
  • Allow users belonging to this account to comment - only you or users of your account can comment on your records

For more information on posting content on eHive, please see the Publishing content help topic. 

Changing Your Comments Setting

You can change the comments setting for your account at any time.  This will not change comments that have been added already, but will control how comments are added from that point on.  You can select the setting you want from the Preferences page in your Profile and click Save.

Adding a Comment

Click on the Add Comment button at the bottom of the Detail View of a record to submit a comment. If you do not see the Add Comment button, it may be that the creator of that record has set their preferences to either Allow users with eHive accounts to comment, in which case you could try signing into eHive to comment. 

Removing a Comment

To remove a comment from a record you must be signed into eHive.  You can remove a comment from your own records only.  The option to remove a comment will appear at the right hand side of the comment box.

Email Notifications

eHive can automatically notify you when comments are added to your object record pages. You can turn these notifications on and off with the option:

"Enable email notifications to be sent to the eHive account owner when a comment is made on their object."

Storing Original Images

When you upload images to eHive, the images are automatically resized in several different sizes.  Different sizes are used in different places in eHive.  For example, thumbnails of the images are used in the Label View, while larger images are displayed in the Detail view.

You can decide if you want eHive to store the original images that you upload to your account.  Choosing to store your original images on eHive means that you may fill your allocated storage space faster.  Alternatively, it allows you to manage your images all in one place. 

The original files will use the same disk space in eHive as they take on your computer.   Different file formats produce widely varying file sizes for the same image.  JPEG format uses the smallest amount of space as it is compressed and loses some detail to create a small file.  Unless a high compression setting is chosen, the loss in quality for JPEG images is difficult to detect.

Tiff, PNG and BMP formats are lossless, so all of the image quality originally captured is retained.  PNG format is compressed, so is the next smallest image file format after JPEG.  BMP and usually Tiff formats are uncompressed and can result in very large image files.  Storing original uncompressed images will have a significant impact on the number of images you can store in your eHive account.

The default setting is to store your original images on eHive.

Changing Your Original Images Setting

To change the setting, go to the Preferences page in your Profile.  Uncheck the check box and click on the Save button.

Searches on 3rd party sites

The option "Hide records from searches on 3rd party sites using the Application Programming Interface (API)?" determines whether your public records and thumbnail images can be shown on third party sites using the eHive application programming interface. The default is to allow this, encouraging sites that offer different ways of discovering the content in eHive.

3rd party sites do not have access to larger size images. The licence that has been assigned to results affects what users are legally able to do with the condition. Unless the content has no rights reserved, 3rd party sites must attribute where the content comes from and must not use the content commercially.

What default licence will your records have?

Each record and its related images on eHive has a copyright licence assigned to it, ranging from no rights reserved to all rights reserved, and including the various Creative Commons licences to encourage sharing. If you do not set this, eHive uses the licence "All Rights Reserved".

You can set the default licence that will apply to most of your records and images and then override this on any individual record through the Update Copyright Licence link in the record detail page Toolbox.

Less restrictive licences such as Creative Commons allow for others to share and build upon your content. It is the foundation for projects that gather records into geographic or thematic repositories (such as the DigitalNZ repository for New Zealand cultural content) and to build new tools such as maps and timelines to browse the records. For social history collections of physical objects, you own the copyright to the cataloguing record and any photos you make of them. For other collections, particularly library and pictorial collections, the copyright to the work may be held by someone else and you need to obtain permission from the copyright holder for use of the image on the web and assign a license to the records that the copyright holder agrees with.

The eHive and copyright topic gives a background on how this works and details the available licences.

Communities

Communities is the section where you can find and create communities.  You can also manage the communities you have created, including approving and declining members.  In this section, you can also set the publishing options for the communities you belong to.  To find out more about communities, please read the Communities topic.

Change Password

Change Password is where you can reset your password.  For details on changing your password, please read the Change Password topic.

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