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Searching in eHive

When you go to the Search tab in eHive, you can perform several different types of searches.

eHive: This type of search looks across all of eHive for the term that you have entered.  You may get results for particular objects, account profiles as well as community pages.

Objects:  This type of search looks only at objects that have been published on eHive.  If you are already signed in to eHive when you do an Object search, you will also bring back any of your own object records that fit your search term.

Accounts:  This type of search looks at the account profile records that are available on eHive. 

Communities:  This type of search looks at the community profile records that have been created on eHive.

These four types of searches are also available in the Quick Search that can be found in the top right corner of all eHive pages.  When you are signed in to eHive you will see an additional option for My Objects.  Just select the type of search you want to perform from the drop down menu.

Search tools - how to structure your searches

 In eHive you can structure your searches to perform more complex searches or to refine your results.  You can do this by using certain search equations.  In the table below you can find search equations that enable you to organise your search terms to tailor your results. 

eHive's text indexing system

eHive searching relies on SOLR, a widely-used indexing system. The foundation of SOLR is Apache Lucene.

Standard help for Lucene's query syntax: Lucene Query Syntax

SOLR has a few minor differences: SOLR Query Syntax

Cup Searches for this term in any field.
  • cup red
  • cup OR red
Searches for the word 'cup' or 'red' or both of these two terms in any field.  If the word 'OR' is not included, then it is implied and eHive will still search for one or both of the terms in any field.  Using 'OR' is the broadest possible search option for multiple terms.  If included it must be in capitals.
  • +cup +red
  • cup AND red

Searches for results that contain both the term 'cup' and the term 'red' in any field.  Using 'AND' is a way to easily restrict or refine your search for multiple terms.  It must be in capitals. 

Alternatively you can use plus signs. If it doesn't return the results you expect, please check you have a space after the first word and before the second plus sign.

  • cup -red
  • cup AND NOT red

Searches for results that contain the term 'cup ' and not the term 'red'.  'AND NOT' is a way to exclude a term from your search, and must be in capitals. 

Alternatively you can use a minus sign.  If it doesn't return the results you expected, please check you have a space after the first word and before the minus sign.

"Pounamu Valley Sculpture Park" or "1999.1.5" Searches for the exact phrase within the quotation marks across all fields. If you are searching for multi-part numbers, like object numbers, put the number in quotes to ensure an exact match.
name:"Pounamu Valley Sculpture Park" Searches for the exact phrase 'Pounamu Valley Sculpture Park' in the Name/Title field.

If you search for multiple words then use brackets or quotes to indicate the grouping. If not, only the first word is treated as field specific. e.g. name:(Pounamu Valley) will find Pounamu Valley in the name field, whereas name:Pounamu Valley find Pounamu in the name field and Valley anywhere in the record.
no:"1999.1.5" Searches for the exact number "1999.1.5" in the Object Number field.

(greek AND vase) OR (roman AND vase)

Searches for results that contain both 'greek' and 'vase' in the one record or both 'roman' and 'vase' in the one record.
(design OR art) AND german
Searches for records that contain the term 'german' and must also contain 'design' or 'art' as well.
name:Eyre Searches within the field you specify before the colon (:), in this example it will search for the word 'Eyre' in the Name/Title field.  The field name must be entered as its internal 'system' name, for example Name/Title becomes name.  For a full list of these internal field names, see section below.
  • object_type:magazine  -name:Jugendstil
  • object_type:magazine AND NOT name:Jugendstil
Searches for records that have 'magazine' in the Object Type field and don't have 'Jugendstil' in the Name/Title field. 
name:(Pounamu Valley Sculpture Park)
Searches for any of the words Pounamu Valley Sculpture Park in the Name/Title field. Without the parenthesis, only the word Pounamu will be tied to the Name/Title field, while the other words can be found anywhere in the record.
name:"pounamu sculpture"-5 Searches for results that include these two terms within five positions of each other in the field you specify before the colon(:), in this case the Name/Title field.
paint* Searches for results that have the term 'paint' as a root word, for example 'painter', 'painting'.  The * character must follow the word.
cream~ Searches for results for terms that are close to the word 'cream', such as 'stream'.  The ~ character must follow the word.
te?t Searches for results for this term that are one letter out, for example 'test' or 'text'.  The question mark cannot be used as the first letter of the term.

Internal field names

Use these to search for information in specific fields only, for example type object_number: 445 into the search box to search for object record(s) with this number recorded as its object number only. See the table above for more information on how to use them.

Field Aliases

Some common fields also have short aliases for searching to save you typing. For example, artist:picasso is the same search as primary_creator_maker:picasso. Some aliases are also used across several fields to give you a shortcut to searching all of these fields. For example, condition:good will search Condition Keyword, Condition Notes and Current Condition Description as all of these share the alias condition.

Field name in eHive Internal field name Aliases
About this object (Public Description) web_public_description webdesc
Association/Subject Description subject_association_description subject
Brief Description brief_description briefdesc
Classification classification class
Collection Type department collectiontype
Condition Keyword condition_keyword condition
Condition Notes condition_notes condition
Credit Line credit_line credit
Current Condition Description current_condition_description condition
Date Made date_made date
Location location loc
Medium Description medium_description medium
Name/Title name title
Named Collection named_collection collection
Object Number object_number accessionno
Object Type object_type obtype
Place Made place_made place
Primary Creator/Maker primary_creator_maker artist
Primary Creator/Maker Role primary_creator_maker_role author

Results Views

Your search results are intially returned to you in a Summary View.  This is a list of your search results with a thumbnail of each record's image displayed alongside a selection of fields.  The Summary View is available for object records, as well as for Account and Community profiles.

Lightbox View is an image list with a selection of fields included below each image. The Lightbox View is available when you are looking at object records.  When you are looking at a list of object records, you can navigate between the Summary and Lightbox views by clicking on the View By links at the top of the list.

The Detail View is a singular object record view, and displays all publically available fields next to a large image.  Additional fields may be displayed, if you are looking at one of your own records.  You can access the Detail View by clicking on one of the records in your list.  You can also see a Detail View for Account and Community records that displays the full profile information for that Account or Community.  If you are in the Detail View and you want to return to the Summary View, you can use the back button on your internet browser.

Search My Objects

In eHive you may perform your search in particular areas, instead of always searching 'all of ehive' or 'my records'.  You can perform more specific object searches, account searches and communities searches.

There are three tabs available for you to search within; Object, Accounts, Communities.  There is also a tab called eHive that will ensure your search will be performed across all of these areas.  When you have chosen which of these searches you wish to perform via the tabs, you can then choose an 'all of eHive' option or 'my records'  from the dropdown menu to the left of the search field. 

You can also select the Search My Objects option from the Tools section when you are logged into your eHive account.

Search for Object Number ranges

To search for an range of object numbers, you can perform the following search:

object_number:["number1" TO "number2"]

where number1 and number2 are the first and last numbers in the range.

Note: the colon (:) character is a reserved character for searching. If your object numbers contain colons then you must put double quotes around the number.

Results with images

To select whether to return all object records or just the object records that have images attached, check the 'objects with images' check box when searching from the main search page.

Date Ranges

You can search by year ranges as follows:

date_made:[1950 TO 1970]

The word TO should be capitalised.

Private vs Public content

When selecting the option to search 'all of eHive', you are in fact searching all the published content in eHive.  Unless you choose to publish your records, they are not available to be searched by other eHive users.  For more information, go to Publishing and posting content

You can also search on your records that are either private or public, through the Search: My Objects option. To search for all private records, search for:


To search for all public records, search for:


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