Fields H-P

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Fields A-G | Fields H-P | Fields R-Z

Contents

H

Field Name
Description of Field
Type of Field
Internal Field Name

Habitat Description

Habitat Description records the surroundings/living environment of the specimen

Text field  

habitat_description
 Handling Details  Use this field to record any specific information about how the object should be handled.  Text field handling_details


I

Field Name
Description of Field
Type of Field
Internal Field Name
Identified By

Enter in the name of the person who idenitified the specimen

Pick List                                                                                    

       

Identification Date

Enter the date the specimen was identified

Date field


Image Title

Enter in a one line description that will appear when the computer mouse hovers over the image

Text field


Inscription and Marks

Inscription and Marks is where you enter the exact text of any signature or marks on the object, or the maker's mark.

Text field

inscription

ISBN/ISSN

This field is where you record the ISBN or ISSN numbers of the publication.

Text field

isbn_issn

Item Count

The Item Count field is for documenting the number of items which are represented by this record. (NB: This is not where you record the number of parts that make up the object)

Text field

item_count

Item Count notes

Item Count notes is where you can enter any further notes about the number of items represented by this record.

Text field

item_count_notes


L

Field Name
Description of Field
Type of Field
Internal Field Name

Language

 The Language field allows you to record information about any language or languages associated with an object.    

Pick list

language
Latest Valuation

This field can be used in two ways. 

Option 1: enter the latest valuation amount directly in this field.  This is useful if you don't know other information such as valuation date, valuation method etc. 

Option 2: this field is automatically updated when you enter valuation details in the Valuation History section and answer 'Yes' when the system asks you if you want to update the latest valuation.

Number field
latest_valuation
Latest Appraisal Valuation

This field can be used in two ways.

Option 1: enter the latest appraisal valuation directly in this field.  This is useful if you don't know other information such as valuer, valuation date etc.

Option 2: this field is automatically updated when you enter an appraisal valuation in the Valation History section and answer 'Yes' when the system asks you if you want to update the latest appraisal valuation.

Number field
latest_appraisal_valuation
Latest Conservation Valuation
This field can be used in two ways.

Option 1: enter the latest conservation valuation directly in this field. This is useful if you don't know other information such as valuer, valuation date etc.

Option 2: this field is automatically updated when you enter an conservation valuation in the Valation History section and answer 'Yes' when the system asks you if you want to update the latest conservation valuation.

Number field
latest_conservation_valuation
Latest Insurance Valuation
This field can be used in two ways.

Option 1: enter the latest insurance valuation directly in this field. This is useful if you don't know other information such as valuer, valuation date etc.

Option 2: this field is automatically updated when you enter an insurance valuation in the Valation History section and answer 'Yes' when the system asks you if you want to update the latest insurance valuation.

Number field
latest_insurance_valuation
Latest Outgoing Loan Valuation
This field can be used in two ways.

Option 1: enter the latest outgoing loan valuation directly in this field. This is useful if you don't know other information such as valuer, valuation date etc.

Option 2: this field is automatically updated when you enter an outgoing loan valuation in the Valation History section and answer 'Yes' when the system asks you if you want to update the latest outgoing loan valuation.

Number field
latest_outgoing_loan_valuation

Legal or Ownership

Status

  Use this field to record the legal or ownership status of your object.
Pick list legal_status
Loan In Details
 Loan In Details is used to enter information for an incoming object(s) loan.
 Text field
loan_in
Loan Out Details
 Loan Out Details is used to enter information for an outgoing object(s) loan.
 Text field
loan_out

Location History

Use this section if you wish to enter more information about a location the object has been in, rather than just the current location. You can add details of multiple locations the object has been in by clicking the 'Add another Set' button at the bottom of the Location History section.

Pick list


Location History Date

Location History Date is where you record the date the object moved.

Date field


Location History Notes

Location History Notes is where you record any details that relate to the location history of the object.

Text field


Current Location

Current Location is where you enter the current location of the object. This is usually a storage or display location within the museum. This field is not shown on the public pages. Use other fields such as Place Made to describe places associated with the object.

Pick list

location

General Location Notes

General Location Notes is where you record any details that relate to the location of the object.

Text field

location_notes


M

Field Name
Description of Field
Type of Field
Internal Field Name

Maker

Maker is where you record the name(s) of the person(s) primarily responsible for creating the History, Art or Archaeology object.

Text field       

primary_creator_maker

Maker Role

Maker Role is where you enter the role of the primary creator/maker in creating the History, Art or Archaeology object.

Pick list

primary_creator_maker_role

Measurement Description

Measurement Description is where you can enter text detailing your measurements.

Text field

measurement_description

Medium and Materials

Medium Description is used to describe the medium(s) or material(s) that the object is made from.

Text field

medium_material

Mounting and Framing

Mounting and Framing is used to record details relating to either existing mounts/frames or future mounting/framing requirements

Text field

mounting_framing


N

Field Name
Description of Field
Type of Field
Internal Field Name

Name/Title            

The Name/Title field is where you can enter the generic name of an object, such as 'chair', or for objects such as artworks or books you can enter the title of the object. 

Text field    

name

Number in Series

This is used to record which number the publication is within the series.

Text field

series_number


O

Field Name
Description of Field
Type of Field
Internal Field Name

Object Number

The Object Number is a unique number that identifies your object within your collection. This can be the accession number or loan number usually assigned to the object when it is registered into your collection.

Text field      

object_number

Object Type

Object Type identifies the simple name of the type of object being catalogued, for example, book or painting. Object Type does not record descriptive information such as the title of a work or the materials or origin of an object.

Pick list

object_type

Other Contributor

Other Contributor is where you enter the name(s) of the person(s) who contributed to the collection or further management of the specimen.

Pick list

other_maker_contributor

Other Contributor Role

This is used to record the role of the Other Contributor, for example 'Researcher'.

Pick list

other_maker_contributor_role

Other Maker

Other Maker is where you enter the name(s) of person(s) who contributed to the creation of the object.

Pick list

other_maker_contributor

Other Maker Role

This is used to record the role of the Other Maker, for example 'Illustrator' or 'Photographer'

Pick list

other_maker_contributor_role

Other Name/Title

Other Name/Title is used to record any other names or titles for the object that are not specifically catered for in other fields.

Text field

other_name_title

Other Name/Title Notes

Other Name/Title Notes is used to record any comments relating to the Other Name/Title.

Text field

other_name_title_notes

Other Name/Title Type

Other Name/Title Type is used to record the type of name/title entered in the Other Name/Title field.

Pick list

other_name_title_type

Other Number

Other Number is used to record any additional numbers to the main Object Number

Text field

other_number

Other Number Type

Other Number Type is used to record what type of number it is, for example a departmental number or old accession number

Pick list

other_number_type


P

Field Name
Description of Field
Type of Field
Internal Field Name
Packing Details
  Use this field to record any specific information about how the object should be packed for transportation or storage.
  Text field
  packing_details

Part ID

Part ID is used to record the number of each of the different parts of your object.

Text field        

part_id

Part Description

Part Description is where you describe the various parts that comprise your object.

Text field

part_description

Period

Period is where you describe the named period an object was produced in. e.g. Ming Dynasty. Imprecise dates, such as 18th century or 1950s, can be recorded in the Date Made field.

Text field

period

Physical Characteristics

Physical Characteristics is used to describe the general physical characteristics of the object.

Text field

physical_characteristics

Place Made

Place Made is where you record the name(s) of the place(s) the object was created in.

Pick list

place_made

Place Notes

Record any further details regarding the place the object was made

Text field

place_notes

Portfolio Title

Portfolio Title is used to record the title of your portfolio.

Text field

portfolio_title
Proposed Treatment Date  Use this field to record the planned date the object is to undergo conservation treatment  Date field proposed_treatment_date
Proposed Treatment Description  Use this field to record the details of any planned conservation treatment the object is to undergo.  Text field proposed_treatment_description
Proposed Treatment Keyword  Enter a keyword for the conservation treatment procedure.  Text field proposed_treatment_keyword
Proposed Treatment Notes  Use this field to record any other notes that aren't specifically catered for elsewhere.  Text field proposed_treatment_notes
Proposed Treatment Part Reference  If your object comprises several parts, use this field to record which part of the object you are referring to.  Text field proposed_treatment_part_reference
Proposed Treatment Person  Record the name of the person who is to perform the proposed conservation treatment.   Pick list proposed_treatment_person
Provenance Date
 Provenance Date is used to record the principal date(s) associated with the object's provenance.
 Date field
provenance_date
Provenance Details
 Provenance Details is used to record information about the history of the object, usually refering to events which took place prior to the time the object was acquired by you.
 Text field
provenance_details
Provenance Person
Provenance Person is used to record the name(s) of the primary person(s) associated with the provenance of the object.
  Pick list
provenance_person
Provenance Place
 Provenance Place is used to record the place(s) associated with the provenance of the object.
  Pick list
provenance_place

Fields A-G | Fields H-P | Fields R-Z

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