eHive - Recent changes [en]

Acquisition Records

2010-09-02T01:12:54Z

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	== Acquisition Record Fields ==		== Acquisition Record Fields ==

-	<br>	+	<br>

	{\| width="900" cellspacing="1" cellpadding="1" border="1" align="left"		{\| width="900" cellspacing="1" cellpadding="1" border="1" align="left"
	\|-		\|-
-	! scope="col" \| <br>'''Field Name'''	+	! scope="col" \| <br>'''Field Name'''
-	! scope="col" \| <br>'''Description of Field'''	+	! scope="col" \| <br>'''Description of Field'''
-	! scope="col" \| <br>'''Type of Field'''	+	! scope="col" \| <br>'''Type of Field'''
	! scope="col" \| <br>'''Internal Field Name'''		! scope="col" \| <br>'''Internal Field Name'''
	\|-		\|-
-	\| <br>'''Acquisition Status'''	+	\| <br>'''Acquisition Status'''
-	\| <br>This field is used to record the status of the Acquisition. Statuses available are: Proposed, Declined, Approved and Acquired.	+	\| <br>This field is used to record the status of the Acquisition. Statuses available are: Proposed, Declined, Approved and Acquired.
-	\| <br>~~Picklist~~	+	\| <br><span style="background-color: navy; color: white; " />Pick list
	\| <br>acq_status		\| <br>acq_status
	\|-		\|-
-	\| <br>'''Acquisition Reference Number'''	+	\| <br>'''Acquisition Reference Number'''
-	\| <br> This field is used to record any reference number associated with the Acquisition. For example, this may be an internal filing number used by your organisation for Acquisition files.	+	\| <br> This field is used to record any reference number associated with the Acquisition. For example, this may be an internal filing number used by your organisation for Acquisition files.
-	\| <br>Text field	+	\| <br>Text field
	\| <br>acq_number		\| <br>acq_number
	\|-		\|-
-	\| <br>'''Description - for entire acquisition'''	+	\| <br>'''Description - for entire acquisition'''
	\| <br> This field is used to record any descriptive details about the entire acquisition lot as a whole. For example, this might be something like "Proposed Gift of historical photographs from Jones Family, covering the period 1926-1946".		\| <br> This field is used to record any descriptive details about the entire acquisition lot as a whole. For example, this might be something like "Proposed Gift of historical photographs from Jones Family, covering the period 1926-1946".
-	\| <br>Text field	+	\| <br>Text field
	\| <br>lot_description		\| <br>lot_description
	\|-		\|-
-	\| <br>'''Related Objects'''	+	\| <br>'''Related Objects'''
	\| <br> You can add details of acquisition to new records by clicking Create Record, or add acquisition details to existing records by clicking Find Related Record'. You can add/create any number of records from the Acquisition Record screen.		\| <br> You can add details of acquisition to new records by clicking Create Record, or add acquisition details to existing records by clicking Find Related Record'. You can add/create any number of records from the Acquisition Record screen.
-	\| <br>	+	\| <br>
	\| <br>		\| <br>
	\|-		\|-
-	\| <br>'''Acquisition Source'''	+	\| <br>'''Acquisition Source'''
-	\| <br>Use this field to record the name of the person or organisation where the acquisition is coming from.	+	\| <br>Use this field to record the name of the person or organisation where the acquisition is coming from.
-	\| <br>~~Picklist~~	+	\| <br><span style="background-color: navy; color: white; " />Pick list
	\| <br>acq_source		\| <br>acq_source
	\|-		\|-
-	\| <br>'''Acquisition Source Role'''	+	\| <br>'''Acquisition Source Role'''
-	\| <br> This field allows you to record a role for the acquisition source person or organisation. For example, this could include 'Donor', 'Vendor', 'Dealer'.	+	\| <br> This field allows you to record a role for the acquisition source person or organisation. For example, this could include 'Donor', 'Vendor', 'Dealer'.
-	\| <br>~~Picklist~~	+	\| <br><span style="background-color: navy; color: white; " />Pick list
	\| <br>acq_source_role		\| <br>acq_source_role
	\|-		\|-
-	\| <br>'''Acquisition Method'''	+	\| <br>'''Acquisition Method'''
-	\| <br>How was the Acquisition acquired? This might include 'Deposit', 'Donation', 'Gift', 'Purchase' etc.	+	\| <br>How was the Acquisition acquired? This might include 'Deposit', 'Donation', 'Gift', 'Purchase' etc.
-	\| <br>~~Picklist~~	+	\| <br><span style="background-color: navy; color: white; " />Pick list
	\| <br>acq_method		\| <br>acq_method
	\|-		\|-
-	\| <br>'''Acquisition Reason'''	+	\| <br>'''Acquisition Reason'''
-	\| <br>If the item/s have been acquired for a particular reason, you can enter details here. For example, this might include 'Collection Policy', 'Replacement' etc.	+	\| <br>If the item/s have been acquired for a particular reason, you can enter details here. For example, this might include 'Collection Policy', 'Replacement' etc.
-	\| <br>~~Picklist~~	+	\| <br><span style="background-color: navy; color: white; " />Pick list
	\| <br>acq_reason		\| <br>acq_reason
	\|-		\|-
-	\| <br>'''Acquisition Date'''	+	\| <br>'''Acquisition Date'''
	\| <br>Record the details of the date for the Acquisition.		\| <br>Record the details of the date for the Acquisition.
-	\| <br>Date field	+	\| <br>Date field
	\| <br>acq_date		\| <br>acq_date
	\|-		\|-
-	\| <br>'''Acquisition Authority'''	+	\| <br>'''Acquisition Authority'''
-	\| <br>Record the details of the general authority who approved the acquisition. For example, 'Acquisitions Committee', 'Board of Trustees' etc.	+	\| <br>Record the details of the general authority who approved the acquisition. For example, 'Acquisitions Committee', 'Board of Trustees' etc.
-	\| <br>Text field	+	\| <br>Text field
	\| <br>acq_authority		\| <br>acq_authority
	\|-		\|-
-	\| <br>'''Price (Local) - for entire acquisition'''	+	\| <br>'''Price (Local) - for entire acquisition'''
-	\| <br>This field is used to record the purchase price (if applicable) in your own currency. If the acquisition was purchased outside of your country, this field could be used to record the conversion of the foreign purchase price to your local currency. Please note that this Price is used to record the price of the entire Acquisition Record.	+	\| <br>This field is used to record the purchase price (if applicable) in your own currency. If the acquisition was purchased outside of your country, this field could be used to record the conversion of the foreign purchase price to your local currency. Please note that this Price is used to record the price of the entire Acquisition Record.
-	\| <br>Number field	+	\| <br>Number field
	\| <br>lot_price_local		\| <br>lot_price_local
	\|-		\|-
-	\| <br>'''Price (Foreign) - for entire acquisition'''	+	\| <br>'''Price (Foreign) - for entire acquisition'''
-	\| <br>This field is used to record the purchase price of an object in the original (foreign) currency. This field would be used if the Acquisition was purchased in a foreign country. Please note that this field is used to record the price of the entire Acquisition Record.	+	\| <br>This field is used to record the purchase price of an object in the original (foreign) currency. This field would be used if the Acquisition was purchased in a foreign country. Please note that this field is used to record the price of the entire Acquisition Record.
-	\| <br>Number field	+	\| <br>Number field
	\| <br>lot_price_foreign		\| <br>lot_price_foreign
	\|-		\|-
-	\| <br>'''Valuation - for entire acquisition'''	+	\| <br>'''Valuation - for entire acquisition'''
-	\| <br>The Valuation field allows you to record a valuation for the Acquisition item/s at the point of acquisition, if a valuation has been made. Valuation is often used for insurance purposes, and may not be the same as the actual price paid. Please note that this field is used to record the valuation of the entire Acquisition Record.	+	\| <br>The Valuation field allows you to record a valuation for the Acquisition item/s at the point of acquisition, if a valuation has been made. Valuation is often used for insurance purposes, and may not be the same as the actual price paid. Please note that this field is used to record the valuation of the entire Acquisition Record.
-	\| <br>Number field	+	\| <br>Number field
	\| <br>acq_valuation		\| <br>acq_valuation
	\|-		\|-
-	\| <br>'''Funder - for entire acquisition'''	+	\| <br>'''Funder - for entire acquisition'''
-	\| <br>Funder is used to record the name of the person or company that provided the financial support necessary to enable the purchase of the Acquisition item/s. Please note that this field is used to record the Funder of the entire Acquisition Record.	+	\| <br>Funder is used to record the name of the person or company that provided the financial support necessary to enable the purchase of the Acquisition item/s. Please note that this field is used to record the Funder of the entire Acquisition Record.
-	\| <br>~~Picklist~~	+	\| <br><span style="background-color: navy; color: white; " />Pick list
	\| <br>acq_funder		\| <br>acq_funder
	\|-		\|-
-	\| <br>'''Funding Amount - for entire acquisition'''	+	\| <br>'''Funding Amount - for entire acquisition'''
-	\| <br>This field is used to record the amount of money provided by the Funder. For example, if the total purchase price was $1,000 and the funder contributed $500, then $500 would be recorded here. Please note that this field is used to record the Funding Amount for the entire Acquisition Record.	+	\| <br>This field is used to record the amount of money provided by the Funder. For example, if the total purchase price was $1,000 and the funder contributed $500, then $500 would be recorded here. Please note that this field is used to record the Funding Amount for the entire Acquisition Record.
-	\| <br>Number field	+	\| <br>Number field
	\| <br>acq_funding_amount		\| <br>acq_funding_amount
	\|-		\|-
-	\| <br>'''Funding Type - for entire acquisition'''	+	\| <br>'''Funding Type - for entire acquisition'''
	\| <br>Funding Type is used to specify a generic type for the source of monetary assistance for acquiring the Acquisition item/s. For example, this might include: 'Government', 'Friends of the Gallery', 'Local Fund'. Please note that this field is used to record the Funding Type of the entire Acquisition Record.		\| <br>Funding Type is used to specify a generic type for the source of monetary assistance for acquiring the Acquisition item/s. For example, this might include: 'Government', 'Friends of the Gallery', 'Local Fund'. Please note that this field is used to record the Funding Type of the entire Acquisition Record.
-	\| <br>~~Picklist~~	+	\| <br><span style="background-color: navy; color: white; " />Pick list
	\| <br>acq_funding_type		\| <br>acq_funding_type
	\|}		\|}

Fields H-P

2010-09-02T01:12:22Z

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	\|  The Language field allows you to record information about any language or languages associated with an object.		\|  The Language field allows you to record information about any language or languages associated with an object.
	\|		\|
-	~~Picklist~~<br>	+	<span style="background-color: navy; color: white; " />Pick list<br>

	\| language<br>		\| language<br>
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	\|   Use this field to record the legal or ownership status of your object.<br>		\|   Use this field to record the legal or ownership status of your object.<br>
-	\| ~~Picklist~~	+	\| <span style="background-color: navy; color: white; " />Pick list
	\| legal_status<br>		\| legal_status<br>
	\|-		\|-
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	\|		\|
-	Location is where you enter the current location of the object. This is usually a storage or display location within the museum. This field is not shown on the public pages. Use other fields such as Place Made to describe places associated with the object.	+	Location is where you enter the current location of the object. This is usually a storage or display location within the museum. This field is not shown on the public pages. Use other fields such as Place Made to describe places associated with the object.

	\|		\|
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	\| Proposed Treatment Person		\| Proposed Treatment Person
	\|  Record the name of the person who is to perform the proposed conservation treatment.		\|  Record the name of the person who is to perform the proposed conservation treatment.
-	\|  ~~Picklist~~	+	\|  <span style="background-color: navy; color: white; " />Pick list
	\| proposed_treatment_person<br>		\| proposed_treatment_person<br>
	\|-		\|-
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	\| Provenance Person <br>		\| Provenance Person <br>
	\| Provenance Person is used to record the name(s) of the primary person(s) associated with the provenance of the object.<br>		\| Provenance Person is used to record the name(s) of the primary person(s) associated with the provenance of the object.<br>
-	\|  ~~Picklist~~<br>	+	\|  <span style="background-color: navy; color: white; " />Pick list<br>
	\| provenance_person<br>		\| provenance_person<br>
	\|-		\|-
	\| Provenance Place<br>		\| Provenance Place<br>
	\|  Provenance Place is used to record the place(s) associated with the provenance of the object.<br>		\|  Provenance Place is used to record the place(s) associated with the provenance of the object.<br>
-	\|  ~~Picklist~~<br>	+	\|  <span style="background-color: navy; color: white; " />Pick list<br>
	\| provenance_place<br>		\| provenance_place<br>
	\|}		\|}

Fields R-Z

2010-09-02T01:11:48Z

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	\|-		\|-
	\|  Record Status<br>		\|  Record Status<br>
-	\|   Record Status is used to record the completeness or correctness of the record.<br><br>	+	\|  Record Status is used to record the completeness or correctness of the record.<br><br>
-	\|   ~~Picklist~~<br>	+	\|   <span style="background-color: navy; color: white; " />Pick list<br>
	\| record_status<br>		\| record_status<br>
	\|-		\|-
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| related_object<br>		\| related_object<br>
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| related_object_type<br>		\| related_object_type<br>
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	\|  Restriction Type<br>		\|  Restriction Type<br>
	\|  Restriction Type is used to record any legal/extra legal regulations or limitations to do with the object.<br>		\|  Restriction Type is used to record any legal/extra legal regulations or limitations to do with the object.<br>
-	\|  ~~Picklist~~<br>	+	\|  <span style="background-color: navy; color: white; " />Pick list<br>
	\| restriction_type<br>		\| restriction_type<br>
	\|-		\|-
	\|  Risk Assessed By		\|  Risk Assessed By
	\|  Use this field to record the person who assessed the object's risk factor.		\|  Use this field to record the person who assessed the object's risk factor.
-	\|  ~~Picklist~~	+	\|  <span style="background-color: navy; color: white; " />Pick list
	\| risk_assessed_by<br>		\| risk_assessed_by<br>
	\|-		\|-
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	\|  Risk Factor		\|  Risk Factor
	\|  Use this field to record a level or keyword to indicate what risk is associated with the object's use or storage.		\|  Use this field to record a level or keyword to indicate what risk is associated with the object's use or storage.
-	\|  ~~Picklist~~	+	\|  <span style="background-color: navy; color: white; " />Pick list
	\| risk_factor<br>		\| risk_factor<br>
	\|}		\|}
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	\|   Series Title is used to record the title of the series which the publication is part of. <br>		\|   Series Title is used to record the title of the series which the publication is part of. <br>
-	\| ~~Picklist~~<br>	+	\| <span style="background-color: navy; color: white; " />Pick list<br>
	\| series_title<br>		\| series_title<br>
	\|-		\|-
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| sex<br>		\| sex<br>
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| sound_audio<br>		\| sound_audio<br>
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| specimen_age<br>		\| specimen_age<br>
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| specimen_category<br>		\| specimen_category<br>
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| storage_preservation_method<br>		\| storage_preservation_method<br>
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| style_iconography<br>		\| style_iconography<br>
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| subject_keyword<br>		\| subject_keyword<br>
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| taxonomic_classification<br>		\| taxonomic_classification<br>
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| taxonomic_qualifier<br>		\| taxonomic_qualifier<br>
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| taxonomic_type_indicator<br>		\| taxonomic_type_indicator<br>
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	\|		\|
-	~~Picklist~~	+	<span style="background-color: navy; color: white; " />Pick list

	\| technique<br>		\| technique<br>
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	\|  Transferred To<br>		\|  Transferred To<br>
	\|  Use this field to record the name(s) of the person(s) to whom the object was tranferred when it was deaccessioned.<br>		\|  Use this field to record the name(s) of the person(s) to whom the object was tranferred when it was deaccessioned.<br>
-	\|  ~~Picklist~~<br>	+	\|  <span style="background-color: navy; color: white; " />Pick list<br>
	\| transferred_to<br>		\| transferred_to<br>
	\|}		\|}

Fields A-G

2010-09-02T01:11:03Z

Show changes

Reporting

2010-09-02T01:09:47Z

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	You can download your account content to an Excel Spreadsheet using this tool.		You can download your account content to an Excel Spreadsheet using this tool.

-	'''Detail Level''' - You can select which [[Creating, viewing and editing records#~~Views of the cataloguing screen~~\|grouping of fields]] to export, either all fields ('''detail'''), a grouping of key fields ('''core'''), or only those viewable to the public on eHive ('''public''').  Select one of these options from the drop down list.<br>	+	'''Detail Level''' - You can select which [[Creating, viewing and editing records#Views_of_the_cataloguing_screen\|grouping of fields]] to export, either all fields ('''detail'''), a grouping of key fields ('''core'''), or only those viewable to the public on eHive ('''public''').  Select one of these options from the drop down list.<br>

-	'''Delimiter''' - A Delimiter is a printable character (a letter, a number or a punctuation mark) that tells the system where a field ends and where a record ends in exported data.  If you have multiple data in ~~picklist~~ fields you can choose which delimter will show the break in your terms.<br>	+	'''Delimiter''' - A Delimiter is a printable character (a letter, a number or a punctuation mark) that tells the system where a field ends and where a record ends in exported data.  If you have multiple data in pick list fields you can choose which delimter will show the break in your terms.<br>

	The filename is encoded for security reasons. After you have downloaded it to your computer you can rename it as you wish.<br>		The filename is encoded for security reasons. After you have downloaded it to your computer you can rename it as you wish.<br>
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	You can download your account content in CSV ('''C'''omma '''S'''eperated '''V'''alue) format for use in other applications that require data in this format.<br>		You can download your account content in CSV ('''C'''omma '''S'''eperated '''V'''alue) format for use in other applications that require data in this format.<br>

-	'''Detail Level''' - You can select which [[Creating, viewing and editing records#~~Views of the cataloguing screen~~\|grouping of fields]] to export, either all fields ('''detail'''), a grouping of key fields ('''core'''), or only those viewable to the public on eHive ('''public'''). Select one of these options from the drop down list.<br>	+	'''Detail Level''' - You can select which [[Creating, viewing and editing records#Views_of_the_cataloguing_screen\|grouping of fields]] to export, either all fields ('''detail'''), a grouping of key fields ('''core'''), or only those viewable to the public on eHive ('''public'''). Select one of these options from the drop down list.<br>

-	'''Delimiter''' - A Delimiter is a printable character (a letter, a number or a punctuation mark) that tells the system where a field ends and where a record ends in exported data. If you have multiple data in ~~picklist~~ fields you can choose which delimter will show the break in your terms.<br>	+	'''Delimiter''' - A Delimiter is a printable character (a letter, a number or a punctuation mark) that tells the system where a field ends and where a record ends in exported data. If you have multiple data in pick list fields you can choose which delimter will show the break in your terms.<br>

	The filename is encoded for security reasons. After you have downloaded it to your computer you can rename it as you wish.<br>		The filename is encoded for security reasons. After you have downloaded it to your computer you can rename it as you wish.<br>

Troubleshooting

2010-09-02T01:09:07Z

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	We are currently working on expanding the fields that are available in eHive.  In the future, fields will be available for detailed acquisition, administration, condition and treatment data.  If you have a request for a particular field, please make a suggestion on the [http://forum.ehive.com/ eHive Forum]<br>		We are currently working on expanding the fields that are available in eHive.  In the future, fields will be available for detailed acquisition, administration, condition and treatment data.  If you have a request for a particular field, please make a suggestion on the [http://forum.ehive.com/ eHive Forum]<br>

-	==== How do the ~~picklist~~ fields work?<br> ====	+	==== How do the pick list fields work?<br> ====

-	~~Picklist~~ fields enable you to create and use a standard set of terms.  This helps ensure that common terms are entered consistently.  New terms can be added at any time, and once terms have been created they will be available ~~everytime~~ you access that particular field.  ~~The following steps outline what you need to do to create a new term in a picklist field:<br>~~	+	Pick list fields enable you to create and use a standard set of terms.  This helps ensure that common terms are entered consistently.  New terms can be added at any time, and once terms have been created they will be available every time you access that particular field.

-	1. Click on the ~~Edit~~ Term ~~Picklist~~ button<br>2. This will take you to the ~~Picklist Editor~~ window. ~~Enter your new term in the Term field~~<br>3. Click on the ~~Add~~ button. You will now see your term in the ~~Termlist<br>4~~. ~~Click on~~ the ~~Save button~~. ~~This will save your newly entered~~ term ~~so that~~ it ~~will be available when you are creating and editing records<br>5~~. You ~~will now be back~~ in ~~the main Create screen~~. ~~Click on~~ the ~~dropdown~~ button ~~for~~ the ~~field~~. You ~~will be able to~~ see the term ~~you just created as one of~~ the ~~options. Over time you may build up a list of several terms depending on what is required for your collection.<br>6~~. If you ~~want~~ to ~~select multiple terms click on the Add Another Line button. You will~~ then ~~see~~ the ~~dropdown list again and you can select another~~ term.<br><br>	+	===== The following steps outline what you need to do to create a new term in a pick list field<br> =====
		+
		+	1. Click on the Term Pick List button<br>2. This will take you to the Term Pick List window. <br>3. Click on the New Term button. Enter your new term in the Term field. You will now see your term in the term list.
		+
		+	===== Selecting terms =====
		+
		+	Either:
		+
		+	Type directly in the field. The 100 most used matches are shown, with a link to go to the Term Pick List to see all terms.
		+
		+	or
		+
		+	Pick a term from the Term Pick List window by highlighting it, then clicking on the Use Selected Term button.
		+
		+	===== Renaming terms =====
		+
		+	Use the Edit button on the Term Pick List window. You can only rename a term to a name not already in use.
		+
		+	===== Deleting terms =====
		+
		+	Use the Delete button on the Term Pick List window. You can only delete terms that are not in use. You can see the records that currently link to a term from the Linked Records column.
		+
		+	NOTE: If you restore a deleted record that links to a deleted term, then the deleted term will also be restored.<br><br>

	==== Why can't I save my record?<br> ====		==== Why can't I save my record?<br> ====